Reserve Our Venue
The perfect place for your private event, curated by Carmens.
Celebrate with your friends, family, or co-workers by having a private cultural event curated by Carmens.
Celebrations must be reserved 4 weeks in advance and confirmed with a nonrefundable $150 deposit. 50% of the total balance is due 10 days in advance and the remaining balance is due 48hrs prior to the event. Holiday events must be reserved 2 months in advance. Cafe rental and food are separate.
Hours & Fees
Day Rental Hours
Monday thru Wednesday from 9am to 5pm – $300/hr. (2 hr. minimum).
Friday thru Thursday from 9am to 5pm – $350/hr. (2 hr. minimum).
Holiday hourly rates fees apply – From $50 to $75 additional to the based hourly rate.
Non-Profit Organizations $350 flat fee. For up to 2 hours.
The regular hourly fee applies at 2.5 hours.
Evening Rental Hours
Monday thru Thursday from 6pm to midnight. – $350/hr. (2 hr. minimum).
Friday thru Sunday from 6pm to midnight. – $400/hr. (2 hr. minimum).
Holiday hourly rates fees apply – From $50 to $75 additional to the based hourly rate.
Non-Profit Organizations evening hour flat fee $400.
Sun thru Thursday for up to 2.5 hours.
The regular hourly fee applies at 3 hours and any event scheduled for Friday & Saturday Evenings.
Private Events
Terms and Conditions
FAQ Can I bring outside food or drinks?
We do not permit our guests to bring in outside food or drinks. If we make exceptions (i.e. a specialty wine, birthday cakes): Corkage Fee is $25/Bottle and the Cake-Plate Fee is $3.50/per person.
Non-Profit Organization Discount
Non-profit organizations are eligible for a discount off the rental rate by providing a copy of their 501(c)(3) certificate and tax-exemption ID number. The non-profit discount does not apply to food and beverage or to events that happen on Friday or Saturday evenings.
$150 Deposit
Events are considered confirmed only after both a non-transferable and non-refundable deposit of $75.00 has been received. Audio equipment fees microphones w/stands $75.
TAX and service Fee
Sales tax ( .00825%) and service fee (18%) will apply to the total food and beverage amount. If the person/organization is tax-exempt, a tax-exemption ID must be provided to waive applicable sales tax.
Payment
Payment Timeline: The $150 deposit confirms the event. The 2nd deposit (50% of the total) is due ten days prior to the event, and the remaining balance is due 48 hours prior to the event.
Payment Via Check: A valid credit card number must be provided (usually at the point of confirmation) regardless of the payment method. Please pay with business checks only, not personal checks. Checks are due 1 week prior to events and should be mailed to our PO BOX 120067, San Antonio, Texas 78212, or hand delivered to the cafe at 320 North Flores. Checks should be made payable to Carmens de la Calle. If the check is not received and no other method of payment is presented (i.e. a valid credit card number) we reserve the right to cancel the event and/or charge the full estimated event cost to the credit card kept on file.
Final Head-Count
The final head count must be received a week prior to the scheduled event date. The number provided will be used for invoicing. If no final head-count number is given 5 business days prior to the scheduled event date, the last number given will be used and considered final. Minimum head counts apply.
Note: Charges are based on the final head count or actual attendance, whichever is greater.
Cancellation Policy
If you reserve our cafe for an event and must cancel your booking, a CANCELLATION FEE will apply.
Event Wrap Up
The event space must be cleared at or before the scheduled ending time. If not, additional room charges may apply. Note: 30 minutes is given at no expense for setup/ sound-check before the event start time, but no complimentary breakdown time is given at the end of the event.
